# Knowledge source review checklist
A recurring check to keep the sources a workflow depends on accurate, owned and current.
## Ownership
- [ ] The source has one named owner.
- [ ] The owner knows they are responsible for keeping it correct.
- [ ] There is a way to reach the owner when the source looks wrong.
## Currency
- [ ] The source shows when it was last reviewed.
- [ ] The review cadence matches how fast the content changes.
- [ ] Overdue sources are flagged and addressed, not ignored.
- [ ] Outdated versions have been removed or clearly marked as superseded.
## Authority and conflicts
- [ ] The source's place in the [source hierarchy](/knowledge/source-hierarchy) is clear.
- [ ] Known conflicts with other sources have been resolved or escalated.
- [ ] Duplicate copies have been retired or turned into read-only views.
## Fit for AI use
- [ ] The searchable set contains only current, authoritative sources.
- [ ] Documents contain readable text and clear structure.
- [ ] Facts and instructions are separated where it matters.
- [ ] Answers drawn from the source can be traced back to it.
## Signals to act on
- [ ] Repeated wrong answers have been traced to a source and fixed.
- [ ] Recurring source conflicts have been investigated at the cause.
- [ ] Sources nobody uses have been considered for archiving.
In 30 seconds
Run this for each knowledge source your workflow relies on, on a cadence matched to how fast the source changes. It keeps answers trustworthy by keeping the sources behind them accurate, owned and current.
Ownership
The source has one named owner.
The owner knows they are responsible for keeping it correct.
There is a way to reach the owner when the source looks wrong.
Currency
The source shows when it was last reviewed.
The review cadence matches how fast the content changes.
Overdue sources are flagged and addressed, not ignored.
Outdated versions have been removed or clearly marked as superseded.
Known conflicts with other sources have been resolved or escalated.
Duplicate copies have been retired or turned into read-only views.
Fit for AI use
The searchable set contains only current, authoritative sources.
Documents contain readable text and clear structure.
Facts and instructions are separated where it matters.
Answers drawn from the source can be traced back to it.
Signals to act on
Repeated wrong answers have been traced to a source and fixed.
Recurring source conflicts have been investigated at the cause.
Sources nobody uses have been considered for archiving.
What this checklist does not prove
Completing it does not prove every fact in a source is correct. It confirms the source is owned, current and authoritative, which makes errors far less likely and much easier to catch, not impossible.
